CONNECTION TO B2B MEETINGS
- Make sure you open B2match from within Chrome, Edge or Firefox
- Make sure you are not connected to a zoom meeting
- Login In
CERN member : "Login with CERN".
Companies: please use your B2Match password - Go to "Meetings "Click on the "Green Button" to join meeting
- Allow Access to your Camera + to Audio (requested upon connection to the meeting).
- Make sure your camera/micro are not set to "blocked" -> small lock icon in "url bar"->Set to Allow and Reload Page.
In case of issues please contact Merethe:
+41 75 411 05 52 (from CERN 16-0552)
For more information and advice please refer to §4a and §5.
Registration, B2B Meetings, Technical Requirements and Solutions
1) Registration for
Companies, CERN Contacts, Procurement Officers & Other categories
- Personal invitations to Register will be sent out to Companies from the e-mail address: noreply@b2match.io. Please do not transfer invitations amongst colleagues.
Companies will be invited to create an account and to complete the online registration form. - CERN Contact Persons will be invited to request their virtual meetings with their matching companies.
- CERN Procurement Officers will receive an invitation to request their virtual meetings.
- Other categories are kindly invited to request their invitation to register by sending an
e-mail to the Organisers (nl-at-CERN-Contacts@cern.ch).
2) Companies
Publish your business profile
- First select the "CERN-to-Business/B2B Meeting" sessions for which you want to show your availability for CERN contacts to request a meeting with you. Choosing all sessions is recommended.
- Create a clear and concise business profile in English to raise your visibility on this platform. Your profile shall describe who you are and what you can offer.
- Match based on CERN Procurement Codes:
- You will be invited to choose one or several CERN Procurement Codes in relation with your business profile. It is important to choose these codes carefully as this is the selection criteria allowing for a proper matchmaking with the CERN Contact Person(s) with whom you will have your meeting(s).
- To update your Procurement Codes -> My Profile (Emoji with your initials at the top right) -> Edit my Profile -> Procurement Codes at the end of the form.
- Virtual Meetings:
- The link to the virtual meeting room(s) will show up automatically on your meeting page once your "matching" CERN contact person has made his/her booking.
- Please be aware that ONLY ONE representative per company can be registered and that the link need to be shared with additional colleagues (->§4a).
- The meeting(s) can be added to your outlook calendar by clicking on "Subscribe to Calendar" (Agenda).
- Please note that you will not be able to see other event participants, unless they have sent you a meeting request.
3) CERN Contacts
Browse companies profiles and send meeting requests
- You will be able to find out who is offering interesting and promising business opportunities relevant to your profile.
You'll be invited to send meeting requests to those you want to meet once all companies have registered their business profiles. - Avoid double bookings: You can check if colleagues from your section have already booked meetings with a company on your meetings page "My Meetings/Organic Unit".
In case you would like to join a meeting: click on the "Green button" to join on the spot or "Invite Guest" to provide yourself with the link to the meeting. - Your profile: As a CERN contact your profile has already been pre-registered.
Additional procurement codes can be added if desired in "My Profile" (Edit my Profile). Please inform in case you make such changes to allow for update of the database. In case other modifications to your profile needs to be done - please contact the Organizer. - To be provided with only "matching companies" - Select the filter to the left "CERN Matchmaking". (Available under both "Companies" and "Participants" (filtered by representatives names).
You can however browse through to find other companies by selecting other criteria in the menu. - Virtual Meetings:
- Link(s) to the virtual meeting room(s) will show up on your meetings page.
- You're invited to share the link(s) to the individual meeting(s) should you deem other colleagues to be present->"Invite Guest" (->§4a).
- There is also a possibility to "chat" during the meeting.
- The meeting(s) can be added to your outlook calendar by clicking on "Subscribe to Calendar" (Agenda). Info: Synchronization between booking and registration may take <1h.
4a) You want a colleague to join Your meeting ?
- Go to your "Meetings" page. Click on "Invite Guest" / Copy the link and send it to your colleague.
- It is also possible to share the link while you are in the actual meeting room : Click on "+" sign next to the "emoji/person" / "Copy link" and send it to your colleague.
- It is also possible to do a "chat" during the meeting.
- For information: Audio is not available in "Remote" Mode.
4b) You want to join a Meeting to avoid double bookings (CERN persons related)
- You can check if colleagues from your section have already booked meetings with a company on your meetings page "My Meetings/Organic Unit".
- In case you would like to join a meeting: click on the "Green button" to join on the spot or "Invite Guest" to provide yourself with the link to the meeting.
5) Technical Requirements, Solutions for the Virtual Meetings and Other Solutions
- Please make sure you have a recent version of:
Google Chrome, Microsoft Edge or Mozilla Firefox
and that you open B2match from within either of these browsers !
This is in particular important for your B2B meetings and its features (share screen, audio, video).
- Please make sure you allow access to audio/microphone and if desired to the web camera.
- Audio/Video Camera issues:
- Audio/Video are not available in "Remote" Mode (CERN persons related).
- Audio/Video will not be available if you are still connected to a zoom meeting.
- In case you are on a CERN laptop - leave remote by quitting the "blue ribbon with the name of your pc (PCAdmin.....).
- Please check your camera/audio setting before joining a meeting. Available from your meeting page.
- Please be informed that no virtual background is available.
- Camera - If your camera does not work this may come from:
-a setting available in the the small "lock" icon on the "url-link bar". Your camera and audio setting may be set to "blocked" - please set it to "allow".
You will be asked to reload the page.
-a permanent setting in Chrome. For more information please refer to:
Change a site's camera & microphone permissions
- Chat feature available
- Share Screen feature available (! Browser !)
- In case you encounter a problem to login; please clear the "cache/cookies" - you may still be logged in to another event which may conflict with this one.
- I cannot book meetings : Go to "My Profile" and "My Availability". Select the B2B meetings time-slots.
